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Projects Assistant
Responsibilities
- Assist in the planning, coordination, and implementation of project activities in line with approved project plans.
- Support the Project Officer in developing and maintaining project schedules, work plans, activity plans, and project trackers.
- Coordinate meetings, workshops, project activities, and other engagements as assigned.
- Follow up with responsible persons on assigned project actions and provide updates to the Project Officer.
- Maintain an up-to-date calendar of project activities, milestones, and key deliverables.
- Assist in coordinating internal departments and external partners involved in project implementation.
- Support the preparation of project-related correspondence, briefs, presentations, and reports.
- Maintain project trackers and regularly update progress against agreed milestones and deliverables.
- Support the collection and documentation of project performance data and evidence.
- Support the preparation and organization of documentation required for project reviews and evaluations.
- Support communication and coordination between project teams, hospital departments, external partners, consultants, suppliers, and other stakeholders.
- Assist in organizing stakeholder meetings and engagements.
- Provide timely communication on project activities and meeting arrangements as directed.
- requirements.
- Follow up on procurement requests, deliveries, services, and other project requirements.
- Liaise with relevant departments to ensure timely availability of resources required for project activities.
- Assist in identifying and documenting project risks, issues, dependencies, and constraints.
- Maintain the project risk and issues register as assigned.
- Follow up on agreed mitigation and corrective actions.
- Promptly escalate significant risks, delays, or challenges to the Project Officer.
- standards, policies, and procedures.
- Assist in monitoring project deliverables to ensure they meet agreed requirements.
- Support project reviews and continuous improvement activities.
- Ensure project records and processes are maintained to support accountability and audit requirements.
- Undertake research and gather information to support project planning and decision-making.
- Perform any other duties relevant to the role as assigned by the supervisor.
Requirements
- Bachelor's degree in Project Management, Healthcare Management, Business Administration, Public Health, Health Systems Management, or a related field.
- A Diploma or relevant professional qualification in Project Management will be an added advantage.
- Training or certification in Project Management such as CAPM, PRINCE2 Foundation, PMP, or equivalent will be an added advantage.
- Minimum of 2–3 years' relevant experience in project administration, coordination, healthcare programmes, development projects, or a related field.
- Experience working in a healthcare, NGO, faith-based, or institutional environment will be an added advantage.
- Demonstrated experience in project documentation, reporting, coordination, and stakeholder engagement.